BUSINESS MANAGER — BRANDYWINE VALLEY CHURCH

WILMINGTON, DELAWARE | PART-TIME

Purpose

Support the day-to-day business and financial operations of the church in partnership with Breakwater Accounting & Advisory and in support of the Executive Pastor, consistent with BVC's mission: To introduce people to Jesus Christ and help them follow Him.

Key Responsibilities

Congregational Interface

• Serve as the friendly point of contact for congregants on giving, statements, reimbursements, and other business questions.
• Maintain strict confidentiality of all giving, personnel, and financial records.

Deposits & Banking (WSFS)

• Count, verify, and prepare weekly offerings for deposit; make in-person deposits at WSFS.

Contributions Reporting

• Oversee the maintenance of accurate giving records in Pushpay and prepare annual and on-request giving statements.
• Reconcile contributions to deposits and to Breakwater’s records; resolve discrepancies and donor questions.

Restricted Giving & Non-Cash Gifts

• Track designated/restricted funds (missions, benevolence, memorial, building) to ensure use aligns with donor intent.
• Coordinate receipt and acknowledgment of stock and other non-cash gifts in line with IRS requirements.

Accounts Payable

• Serve as the church-side point of contact for Accounts Payable, which is processed by Breakwater.
• Collect invoices, verify coding, obtain approvals, and submit to Breakwater on time.
• Manage vendor W-9s and assist with year-end 1099 coordination.

Reimbursements & Credit Cards

• Review staff reimbursement requests and mileage logs for documentation and coding before sending to Breakwater.
• Reconcile monthly church credit card statements; collect receipts and coding from cardholders.

Benefits – 403(b) & HSA

• Manage 403(b) contributions: coordinate elections and confirm payroll remittances post correctly with the provider.
• Manage HSA contributions and serve as the staff resource for enrollment and contribution questions.

Liaison with Breakwater

• Act as the designated point of contact between BVBC and Breakwater.
• Provide timely documentation, attend scheduled meetings, and follow up on open items.
• Review Breakwater’s monthly financial statements with the Executive Pastor and flag questions.

Support to the Executive Pastor

• Assist with the annual budget, audit/review prep, and board reporting (heavy lifting handled by Breakwater).
• Perform other business and administrative tasks as assigned.

Qualifications

Professional

• Strong attention to detail, accuracy, and discretion with money and confidential records.
• Experience with deposits, contributions, AP, or benefits in a church, nonprofit, or small-business setting.
• Proficient with Word, Excel, and email; willing to learn QuickBooks Online, Pushpay, and Gusto.
• Organized, dependable, and able to meet recurring deadlines.
• Warm, professional written and verbal communication.

Personal

• Baptized follower of Jesus Christ aligned with BVC’s Statement of Faith and vision.
• Member of BVC, or willing to become a member upon hire.
• Vibrant, authentic personal walk with the Lord; collaborative, pastoral, and team-oriented.

Working Relationships

• Reports to the Executive Pastor.
• Designated point of contact with Breakwater Accounting & Advisory.
• Works closely with the Lead Pastor, Finance Committee Chair, and church staff.